What we can build for you
Every business gets stuck somewhere different. Here are some common situations and how we could help. Filter by industry or by service to find the one closest to yours.
These are examples of systems we can build for you. They describe what is possible and are not completed client projects.
What we can build for you
spot the differences between two PDFs
A purchase order and the supplier's confirmation often differ in small ways — an item name, a quantity, a delivery date — and line-by-line reading misses them. A small tool can have AI read both PDFs, compare them field by field and highlight every mismatch for a person to confirm.
from Windows XP to Windows 11
The PC beside the production line still runs Windows XP, it's the only machine that opens the recipe program, and the original developer can no longer be reached. We start by checking whether the program can run on Windows 11 without changing a line, keeping its screens, settings and data as they are.
pick the items, get the quote
Every quote starts by copying an old file, changing the customer name and looking up the latest prices, and soon nobody is sure which version went out. Instead, sales can tick items and quantities on a web page, have the right price tier applied and produce a consistent quote, with every version kept on record.
a LINE message before you run out
Best-selling items tend to run out quietly, and the shop finds out when a customer asks. Set a safety level for each item; once stock drops below it, the person who reorders gets a LINE message with the current count and the last delivery.
paper inspection sheets on a tablet
Inspectors tick boxes and write readings on paper, someone types them in at month-end, and tracing a problem back to a batch means deciphering handwriting. With the checklist on a tablet, out-of-spec readings are flagged on the spot and every record is filed by work order and batch, ready to search.
machine readings collected into reports
Output, temperatures and downtime are still written down by a supervisor walking the line. Reading values directly from the PLC or the machine's own interface, a program can build per-shift and daily reports and log when each stoppage started and ended, so nobody has to reconstruct it from memory.
customers pick a slot, double-booking goes away
At many salons, bookings are handled one LINE message at a time while the stylists' rota lives on a whiteboard, and the same slot occasionally gets promised twice. A booking page lets customers choose a time and a stylist from the open slots only, and the shop sees the whole day at a glance.
from paper stamp cards to LINE membership
Paper stamp cards get lost, and the shop never really knows who its regulars are. With a QR code scanned at checkout, points build up in the customer's LINE membership where they can check them anytime, and the shop can see who comes back and send its regulars an offer on special days.
an AI assistant on your LINE account
Most questions to an online shop are the same few — shipping fees, dispatch times, which size to pick. Gather those answers into one knowledge file and let AI reply on LINE straight away; returns, complaints and anything that needs judgement go to a person, who gets notified.
background removal and draft copy with AI
Each new product means retouching photos, removing backgrounds and writing a title and description, so only a handful get listed per day. A listing assistant can cut out and resize the photos, draft the name and description from the specs, and save everything as a draft for someone to review.
clause comparison and renewal reminders
When a counterparty sends back a revised contract, finding exactly what changed means reading it against the original sentence by sentence. AI can compare the two and list added, removed and reworded clauses for the professional to assess, while renewal and expiry dates are logged and flagged ahead of time.
merging everyone's Excel files automatically
At the start of each month, head office copies and pastes spreadsheets from every branch into one master sheet, fixing columns by hand whenever the layout differs. A small tool can read a folder, line files up by column name, merge them and list any file that doesn't fit the format.
matching invoices to bank receipts
Each month the accountant matches issued invoices against bank deposits one by one, and combined payments or deducted bank fees make it slow. Once both lists are imported, entries are matched by amount, customer and date, and whatever doesn't match is collected on one list — the accountant only handles the exceptions.
shops and web store on one inventory
With physical shops and an online store each keeping their own count, items sell online that the shop ran out of days ago. Connecting every location to a single stock record means a sale anywhere is deducted right away, and transfers between shops are recorded too.
straight from the form to LINE
Enquiries from the website sit unnoticed in an inbox, and customers who hear nothing back ask someone else. The form can notify the right salesperson on LINE the moment it's sent and turn the request into an enquiry record, so everyone can see who picked it up and where it stands.
an Access or VB6 program rebuilt for the web
A long-serving Access or VB6 inventory program opens on only one PC, so colleagues take turns to look things up. We first map its tables and everyday workflows, then rebuild it to run in a browser, bring all the old data across and keep the screens as familiar as possible.
orders, accounts and shipping entered once
Orders live in the e-commerce back end, accounts in the bookkeeping software and shipments on the courier's platform, so the same sale is typed in several times. Syncing these systems means a new entry in one flows into the others, with a log that shows which record failed and where.
monitoring and daily backups
Internal systems often have nobody watching them; an outage surfaces when staff start complaining, and no one is quite sure the backups still run. Scheduled health checks send an alert when something goes wrong, backups go to a second location every day, and a regular test restore proves they actually work.
repair jobs from first call to sign-off
For an air-conditioning or equipment repair firm, service calls, technicians' schedules and completion photos tend to be scattered across several LINE groups. One dispatch system can bring it together: the office creates and assigns jobs, technicians report photos and customer signatures from their phones, and everyone can see where each job stands.
photos first, site visit only if needed
Installation and repair jobs usually need a site visit before anyone can quote, and the drive can take longer than the work. Customers can send photos on LINE and answer a few questions; AI turns them into a short summary and points out what's still missing, so the technician can decide whether a visit is needed.
a daily order list based on actual usage
After closing, a restaurant counts its ingredients and messages each supplier separately, with quantities based on the manager's instinct. Linking till sales to the stock count, the system can suggest order quantities from past usage and, once the manager confirms, split them into an order for each supplier.
part-time rotas and swaps online
Restaurants with many part-timers change the rota constantly; swaps are arranged by shouting in a group chat, and the manager totals the hours by hand at month-end. A scheduling page lets staff enter their availability and request swaps, the manager approves, the rota updates, and hours export directly.
every platform in one place, with draft replies
Reviews are spread across Google Maps and the delivery apps, and a bad one can go unseen for days. New reviews can be gathered in one place on a schedule, sorted by AI into food, service or waiting time, and given a draft reply that the owner edits before responding.
a LINE message when it's time to come back
Many clinic and salon treatments need regular return visits, and reminding people means front-desk staff checking records and phoning one by one — easy to drop on a busy day. From each client's treatment history, the next suggested visit is calculated and a LINE reminder with a booking link goes out as it approaches.
filled in on the phone, not on paper
New patients fill in a paper questionnaire at the front desk and an assistant types it up, which lengthens the wait and invites copying errors. After checking in, the patient receives a link and completes the form on their phone in the waiting room; it goes straight into the system for review before the consultation.
students check in, parents know
Around class time, the most common call to a tutoring centre is "has my child arrived?". Students tap a card or scan a QR code on the way in and out, parents get a LINE message automatically, and anyone expected but not checked in appears on a list at the front desk.
an AI tutor that works from your own materials
Students who get stuck on homework at night have to wait until the next lesson. With the centre's own notes and question bank as its source, an AI tutor can walk them through a problem step by step; anything the materials don't cover, it passes to the teacher instead of guessing.
change the Chinese side, English follows
When a community has both Chinese and English members, keeping channels and announcements in step is hard, and the two sides slowly drift apart. A bot can translate new channels and announcements from the Chinese side and mirror them to the English side, so moderators only look after one.
registration, payment and check-in on one page
For a brand's talks or fan meet-ups, sign-ups, bank-transfer checks and door check-in often end up as three separate lists. A registration page with a back end for marking payments and QR check-in on the day keeps one list, updated live, with no printouts to tick.
one announcement, written for each platform
A small brand's social media is often run by one person, who writes the same product news three times for Instagram, Facebook and LINE. Given the product details and the brand's usual tone, AI can draft a version for each platform into a posting schedule, where a person edits and approves before anything goes out.
client conversations turned into summaries
After a client meeting, consultants and designers spend time trying to recall exactly what was asked for. The recording can be turned into a transcript, key points and a to-do list filed under that client, so a quick read before the next meeting picks up where things left off.
years of files, searchable
A practice's drawings, contracts and correspondence build up on the NAS over the years, and finding an old project means digging through folders from memory. An index over the existing files allows search by client, year, project or keyword, while the files themselves stay where they are — never moved or renamed.
clients snap, documents get sorted
Every month an accounting firm chases clients for invoices and receipts, which arrive as paper, photos and spreadsheets. Clients can photograph and upload them on one page; AI reads the date, amount and tax ID and suggests a category, staff check it before it enters the books, and missing items trigger a reminder.
see which station every job is at
When a customer calls to ask about their order, someone from sales has to walk the floor to find out. If each station scans the work-order barcode as it reports progress, the system knows where every job is and how much is done, and sales can answer from their desk.
getting everything out of an old system
The old system still opens, but its data can only be viewed on screen, with no clear way to export it or move it elsewhere. We first work out how the old system stores its data, then export years of transactions and customer records to Excel or a new database, checking record counts and totals so nothing is lost.
a full copy and a tested restore
If the hard drive fails on the old PC that drives the measuring instruments, the whole line stops. The machine's system and settings are backed up in full, restored and tested on a spare PC, and written up as step-by-step instructions anyone can follow to get back up and running.
No examples match this combination yet. Feel free to tell us about your situation directly.
Would you like to talk through how things work today?
No specification needed. Tell us which part of your work takes the most time, and we will look at the right approach together.